Privacy policy

Last updated 4 October 2026

Runecrown is a website and Discord bot that gaming guilds use to plan matches, track sign-ups and keep match statistics. This page says what we store, why, and how to have it removed.

What we store when you sign in

• Your Discord user ID, username and display name.
• The list of Discord servers you are in, with each server's name, icon and whether you own or can manage it. We use this only to show which guilds you can open or register. We refresh it when you sign in.
• For each guild you open: which of that guild's Discord roles you hold, so the hub knows what you may see. This is kept for up to an hour, then checked again.

We do not see your Discord password, email address, messages or friends list.

What a guild stores

Each guild's Management and coaches add their own guild data: players and their in-game names, roles and builds, events and sign-ups, rosters, match results and scoreboard numbers, notes, goals and settings. This data belongs to that guild and is shown only to people in that guild's Discord server, according to their role. Guilds never see each other's data.

Scoreboard screenshots are read in your own browser. The images are not uploaded to us; only the numbers you save are.

A guild can choose to be listed in the public guild directory while it takes applications. The directory shows the guild's name, game, number of players, and the line, language, region and play times Management typed for it. Nothing about individual members is listed.

What the bot stores

• Your answers to event sign-ups and looking-for-group posts made with the bot's buttons.
• Pictures and videos you upload to a guide, with who uploaded them. They are kept in Cloudflare R2 storage under a random address and deleted when they are taken out of the guide or the guide is deleted.
• Whether you turned personal match-card messages off.
• If you turn on reminders on a device: the address your browser's push service gave that device (Google, Mozilla, Apple or Microsoft) and its encryption keys, per guild. Reminders are encrypted so only your device can read them. The address is deleted when you turn reminders off, or when the push service says the device is gone.
• If you apply to join a guild: your Discord name, your in-game or character name and your answers, shown to that guild's officers.
• The Discord server, role and channel IDs each guild picks in its settings.

The bot does not read messages in your server. It only receives the slash commands and buttons you use.

On your device

The website keeps your sign-in and a few display preferences (like the last page you opened) in your browser's local storage, including the language you picked. Signing out removes the sign-in. If you install the hub as an app, your browser keeps a copy of the hub's own files so it opens quickly. We use no advertising or tracking cookies and no analytics.

Where it is kept

Data is stored with Cloudflare (Workers and D1 database), which runs the website and the bot. Discord provides sign-in and messaging. We do not sell or share data with anyone else.

How long we keep it

• A sign-in ends after 30 days without opening the website, or when you sign out.
• Guild data stays until the guild's Management removes it or the guild owner deletes the guild. Deleting a guild removes all of its data at once and the bot leaves that server.
• Deleted items are kept for 7 days so other devices can catch up, then removed for good.

Your choices

• Ask your guild's Management to change or remove your player details.
• Turn off personal match cards with the button on any match-card message.
• Turn reminders off on a device with the Reminders button in the hub menu, or block notifications for the site in your browser.
• Ask us to remove everything stored about your Discord account: contact us through the guild that invited you. We answer within 30 days.

Children

You must be old enough to have a Discord account in your country (at least 13) to use Runecrown.

Changes

If this policy changes, the date at the top changes too. Big changes are also announced in the hub's What's new.